How Vivid Adapt partnered with the UK’s leading ventilation hygiene specialist to execute a complex IT demerger, modernise infrastructure via Microsoft SharePoint, and establish a robust, “expert-first” managed workplace.
Established in 1993, System Hygienics operates at the absolute forefront of the UK building compliance industry. Tasked with ensuring that commercial properties, critical healthcare facilities, and educational institutions meet rigorous legal standards, the company specialises in comprehensive ventilation cleaning, fire damper testing, and indoor air quality monitoring.
Operating under strict regulatory frameworks, such as the BESA TR19® standards and BS9999, System Hygienics’ nationwide team of field engineers relies heavily on capturing real-time, highly accurate diagnostic data and high-resolution photographic evidence.
Recently transitioning to a fully independent entity following a corporate spin-off, System Hygienics required a dynamic, highly secure, and agile technological foundation to support its ambitious growth plans. In an industry where verifiable data consistency is the bedrock of legal compliance and public health, the reliability of their underlying IT infrastructure is fundamentally linked to their commercial success.

Operational Excellence Powered by Strategic IT Optimisation
Summary
- Successfully decoupled the organisation from unsupported legacy group infrastructure, establishing a fully independent, agile IT estate prepped for transition to Microsoft Azure
- Migrated complex file server architectures to Microsoft SharePoint, eradicating data silos and ensuring flawless, real-time collaboration for nationwide engineering teams.
- Engineered a robust cyber security perimeter featuring advanced email protection and immutable backups, ensuring total readiness for the stringent Cyber Essentials Plus certification.
- Implemented a unique “expert-first” managed service model, providing direct access to 3rd-level engineers and resolving 99% of user requests within the first hour.
The Challenge
For a nationwide compliance firm operating at the forefront of ventilation and fire safety, the ability to rapidly capture, synchronise, and process complex field data represents the core mechanism of their service delivery. The consistency and absolute protection of this data are paramount.
System Hygienics recently navigated a major corporate structural shift, spinning off from a larger group of companies to operate as a highly ambitious independent entity. During this critical transition, they faced a severe technological vacuum. The legacy group IT department was structurally unequipped to provide the required services or strategic focus to the newly independent organisation, resulting in almost non-existent IT support.
Crucially, the technological inheritance was in a critically poor state. The business was tethered to antiquated on-premises data centres and legacy Active Directory systems. This deteriorating infrastructure was actively jeopardising data consistency, creating severe operational bottlenecks for field engineers, and threatening the precise regulatory reporting required by their clients. System Hygienics urgently required a total redesign of their IT services and a clear, actionable roadmap to modernisation.
The Solution
Vivid Adapt initiated the partnership by deploying their comprehensive IT Services Roadmap consultancy. Rather than applying reactive patches to failing systems, Vivid Adapt architected a strategic pipeline of projects designed to entirely transform the IT infrastructure, laying the vital groundwork for a future-state transition to Microsoft Azure.
To arrest the immediate infrastructural decline and permanently restore data consistency, Vivid Adapt executed a rapid severance of all legacy dependencies. By migrating the on-premises file servers directly to Microsoft SharePoint, they empowered remote engineers with seamless, highly secure data access and eliminated version control conflicts. Concurrently, a rigorous audit of the application portfolio allowed the technical team to sever all remaining ties to the old domain controllers’ Active Directory authentication.
Crucially, Vivid Adapt enveloped this massive technological overhaul in their unique “expert-first” support model. By deploying a senior 3rd-level engineer as the primary focal point for all IT interactions, Vivid Adapt ensured that 99% of user requests were resolved on the initial call or within the first hour. This immediate, high-level support eradicated technical friction and rebuilt deep user confidence across the organisation.
Following the successful stabilisation of the core infrastructure, Vivid Adapt pivoted strategically to prioritise the organisation’s defensive posture. A series of targeted security projects were launched, encompassing advanced Email Protection, comprehensive Backups, and deep Data Resilience, ultimately preparing System Hygienics for the highly stringent Cyber Essentials Plus certification.





